no email left behind approach, part 2

alt

here's the second part of my first blog post, with more detail on the tactics that make things more efficient. i've also certainly gotten better since last time due to some great learning, so there's a list below attributing all my teachers.

general practice:

  • batching: specify the time - one time in the morning, afternoon, and evening. i schedule this in google calendar to make sure i respect its boundaries
  • pausing: pause the inbox so no new email gets through
  • reading the email one time only
  • answering the first time go, addressing all the points that i remember

    practices and tools:

  • schedule calendar meetings using Assistant.to, a Gmail plugin that allows quick meeting scheduling
  • with quick replies (those that move the conversation forward), I use Gmail shortcuts:

    --> go through email, up and down
    --> x to mark
    --> e to archive
    --> o to open
    --> r to reply
    --> a to reply all
    --> f to forward
    --> command enter to send
    --> to activate send and archive

    i also use streak to copy and paste repeatable text responses

  • with long replies (those that move the conversation forward but requires more research and time), i use boomerang or wunderlist to delay things
  • i also use sizeup to split my screens when requiring more research to answer extensive emails

    thanks to:


    1. all the Techstars founders that contributed in the post about optimizing email
    2. David Esteves for suggesting sizeup
    4. i initially saw this Gizmodo post for Gmail shortcuts
    5. Alex Moore for suggesting the inbox pause button